Parcel Maintenance

Each day the supervisor will assign flags to the appropriate users.  From there the appraisers will print out the Property Record Cards to take with them to the field. Next, the appraiser will view and determine which properties require maintenance and which do not. Upon returning to the office, the appraisers will sort the properties into two stacks: Maintenance No Change and Maintenance Required. The parcels that require no change will be given to data entry. They will add the parcels to a custom list by scanning the PRC's or add them manually through parcel searches. The appraisers will then use the maintenance list to enter parcel changes as needed.

Defining Parcel Maintenance

Parcels are required to be reappraised regularly, so each year the county spreads this task out by reappraising a percentage of the county’s parcels. Capture offers Parcel Maintenance as a tool to complete this reappraisal process.  After reappraisal, appraisers can take advantage of the Maintenance No Change tool for parcels with no appraisal changes.  

Field Appraisers are responsible for creating custom lists to include all parcels that need to be worked within a certain control map as well as create flags for these parcels. Once the list is created and printed Field Appraisers will go into the field and mark any changes to those parcels. After reappraisal, appraisers can take advantage of the Field Appraising tool for parcels that require appraisal changes.

Parcel Maintenance Processing in Capture

Capture allows the user to create a list of parcels to be reappraised by using Maps or Custom List.  With Maps parcels in close proximity can be selected all at once, than added to a Custom List.  The user is also given the option to create a custom list directly and add parcels to the list manually by conducting a parcel search.

Using Maps

1. Select the Maps tab on the main workspace

    

   

    

2. Use Map's Mass Select function to select parcels to be updated 

    

   

3. Click Finalize, than add Selected Parcels to a Custom list  

    

   

    

4. Select the Custom List hyperlink

    

   

    

5. Click Create Flag, fill out Flag information and then click Add

    

   

    

6. Click the Flags tab, select Parcels to Print by selecting the check box next to the parcel

    

   

    

Custom List Directly

1. Click the Custom list tab

    

   

    

2. Click add Custom List or select an existing list

3. Enter information, Click Add

    

   

    

4. Click the Created List link

    

   

    

5. Add Parcels to the list by clicking Add

6. Search for parcels

7. Check the parcels you wish to add and Click select

    

   

    

8. Parcels will now show on list.  Click Go if parcels do not appear. 

    

   

    

9. Following Steps 5 and 6 of Using Maps

See Quick Help for more information