Checking Parcels In and Out

Parcels must be checked out from the General Info tab on the Parcel Information Dashboard in order for users to make appraisal and assessment revisions. It is important to note that only the user who checked the parcel out will have the ability to make changes to the parcel. After all changes are complete the user must then check the parcel back in. This help will guide the users through the process of checking parcels in and out.

 

 

Checking Out

To Check out a Parcel:

  1. Open the parcel's Parcel Information Dashboard

  2. Click the Check Out hyperlink  * see below image

  3. If you are editing a building, click that building's hyperlink to open its page for editing.

 

Note: Most sections have certain required information that must be entered before Capture will allow a new item to be added. Capture will prompt if any required information is missed.

 

 

Checking In Parcels

To Save Changes to Worked Parcels:

  1. Click Check In on the General Info tab when the Land hyperlink is selected.

  2. From the Parcel Check In screen check mark the items that apply

  3. The Appraised By box will automatically fill in, but the Appraisal Source, Date, and Remarks must be filled in

  4. Click Check In, the information is saved and the link is grayed out and unavailable

 

Note: Some items will not get audited until the parcel has been checked back in.

 

 

Undo Check Out

To Revert a Parcel to the Version just before checking it out:

 

  1. Click Undo Check Out on the General Info tab

  2. When the pop up message appears, click OK 

  3. To keep those changes click Cancel then go check in the parcel

 

Note: On  the Parcel Information dashboard, if the user is the appraisal administrator, then they can undo check out another user's checked out parcel.

 

 

When using undo-checkout and you previously moved a building with one or more images attached to the original parcel, the image(s) will have to be re-saved to a location and re-uploaded to the original parcel, because the only thing that will be moved back to the original parcel is the building and not the image.

 

  1. Go to the destination parcel (where the building and image(s) moved to

  2. Click the Images link

  3. Locate the pictures associated with the moved building

  4. Right-click each image

  5. Save the image to a location

  6. Go to the original parcel (where the building and image(s) moved from)

  7. Click the Images link

  8. Upload the image(s); the first one you upload will be seen in the image spot when the Land link is selected

 

Note: Do not click undo-checkout on the destination parcel until everything is moved back to the original parcel.